STANDARD EMAIL

I recommend to my clients that they set up their email accounts using an email client program, such as Outlook® (a component of Microsoft Office®), Windows Mail® (free with Windows 10®) or some other email program. I further recommend setting up each email account using POP3 instead of IMAP. Although my mail server supports IMAP, I believe that it does not provide as much control, speed or security as POP3. Some email apps on smart phones or tablets do not seem to support a standard POP3 setup. In that event I would examine an alternative app.

The example images indicated below are from Outlook.

POP3 settings:

SMTP server name: mail.yourdomain     [example image – opens a new tab]
POP3 server name: mail.yourdomain
User name:            use your entire email address

Make sure that “outgoing server (SMTP) requires authentication” is checked.     [example image – opens a new tab]

Server port numbers:     [example image – opens a new tab]

Since my server uses Secure Sockets Layer for security, I strongly recommend the use of encrypted connections to the mail server. Therefore use the port settings as shown below.

POP3 – use port 995 with SSL/TLS.
SMTP – use port 465 with SSL/TLS (or port 587 with the “Auto” setting).

WEB MAIL

When traveling or otherwise away from your computer, you can easily continue to use your email account with our webmail interface. Using your web browser, simply go to the webmail login page for your domain using the  following format:

http://yourdomain/webmail/

You must log in using your entire email address and password. You will then be presented with options as to what webmail interface you wish to use. I personally use the HordeMail choice, but you may prefer another. Be sure to log out when you are finished.

Please keep in mind that all your email counts against your mailbox size quota… even the contents of your trash folder. If you delete a message when using webmail, it goes into your trash folder. You should then go to your trash folder to completely remove it from the server.