I recommend to my clients that they set up their email accounts using an email client program, such as Outlook® (purchased with Microsoft Office®) or Windows Mail® (free with Windows 10®). I further recommend setting up each email account using POP3 instead of IMAP. Although my mail server supports IMAP, I believe that it does not provide as much control, speed or security as POP3. The sample images below are from Outlook.

POP3 settings to use for my hosted email accounts:

SMTP server name: mail.yourdomain     [example image – opens a new tab]
POP3 server name: mail.yourdomain
User name:            use your entire email address

Make sure that “outgoing server (SMTP) requires authentication” is checked.     [example image – opens a new tab]

Server port numbers:     [example image – opens a new tab]

Since my server uses Secure Sockets Layer, I strongly recommend t he use of encrypted connections to the mail server. Therefore use the port settings as shown below.

POP3 – use port 995 with SSL/TLS.
SMTP – use port 465 with SSL/TLS (or port 587 with the “Auto” setting).


When traveling or otherwise away from your computer, you can easily continue to use your email account with our webmail interface. Using your web browser, simply go to the webmail login page for your domain using the  following format:


You must log in using your entire email address and password. You will then be presented with options as to what webmail interface you wish to use. I personally use the HordeMail choice, but you may prefer another. Be sure to log out when you are finished.

Please keep in mind that all your email counts against your mailbox size quota… even the contents of your trash folder. If you delete a message when using webmail, it goes into your trash folder. You should then go to your trash folder to completely remove it from the server.